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Privacy Notice

Last updated: 2026-05-06

1. Who we are

This Privacy Notice describes how AiReceiptScanner ("we", "us") collects, uses, and shares personal data when you use our website and services (the "Service").

2. Data we collect

We may process:

  • Account data: name, email address, authentication identifiers, and subscription status;
  • Usage data: interactions with the Service, device and log data, and approximate location derived from IP for security and analytics;
  • Content you upload: receipt and invoice images and extracted fields you choose to save;
  • Payment data: processed by our merchant of record, Paddle; we do not store full card numbers on our servers.

3. Purposes and legal bases

We use personal data to:

  • Provide, secure, and improve the Service (contract and legitimate interests);
  • Communicate with you about the Service (contract and legitimate interests);
  • Comply with law and enforce our terms (legal obligation and legitimate interests).

4. Processors and sharing

We use trusted infrastructure and software providers (for example hosting, database, object storage, email, analytics, and AI processing) to run the Service. They process data on our instructions. Where we use Paddle for payments, Paddle acts as merchant of record for those transactions in line with their policies.

5. International transfers

Your data may be processed in the United Kingdom, the European Economic Area, the United States, or other countries where our providers operate. We use appropriate safeguards where required by law.

6. Retention

We retain personal data for as long as your account is active and as needed to provide the Service, meet legal obligations, resolve disputes, and enforce our agreements. Uploaded content may be deleted when you delete it or close your account, subject to backup and legal retention requirements.

7. Your rights

Depending on your location, you may have rights to access, correct, delete, or restrict processing of your personal data, to object to certain processing, and to lodge a complaint with a supervisory authority. To exercise rights, contact us using the details we provide on the Service.

8. Cookies

We use cookies and similar technologies where necessary for authentication, security, and preferences. We may use analytics cookies in line with your choices and applicable law.

9. Children

The Service is not directed at children under 16, and we do not knowingly collect their personal data.

10. Changes

We may update this Notice from time to time. We will post the updated version on this page and adjust the "Last updated" date.

11. Contact

For privacy enquiries, contact us using the details published on the Service.